Jobs for Gwinnett County Public Schools in Suwanee, GA

License and Certification Qualifications: None required.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Five years experience in accounting/bookkeeping required. Previous supervisory experience preferred. Accounting/bookkeeping experience within a K-12 school system environment preferred.

Skills Qualifications: Ability to interpret and analyze financial and statistical data; effective written and verbal communication skills; basic knowledge of management principles and accounting systems; ability to prepare accurate reports, records, and correspondence; ability to effectively communicate with all levels of staff; ability to make decisions in a timely and accurate manner; strong knowledge of spreadsheet applications; ability to resolve problems utilizing various technologies; and ability to use local school accounting software as well as the Microsoft Office Suite.

Primary Responsibilities: Manage the Financial Support Office by providing training and support to local school bookkeepers, administrators, and other central office staff concerning Board policies and procedures and providing quality financial services in support of the vision, mission, and goals of Gwinnett County Public Schools (GCPS).

1.      Manage the support functions of the Financial Operations Office.
a.        Provide direct support or assign other staff to assist in answering telephone calls, e-mails, and performing site visits relating to financial issues for local sites.
b.        Responsible for ensuring that procedures and training are provided for all school system personnel as related to the district financial policies and procedures.
c.        Oversee the bookkeeper screening process, interview applicants, and assist principals in filling bookkeeper vacancies.
d.        Coordinate and manage armored car pickups for all locations.

2.        Supervise and train financial support staff.
a.        Oversee training of all financial support staff.
b.        Promote professional development for all financial support staff.

3.        Oversee GCPS bank reconciliations.
a.        Reconcile all central office bank statements to the general ledger on a monthly basis.
b.        Periodically review problem local school bank reconciliations as identified by the Coordinator of Financial Support.
c.        Communicate with principals and bookkeepers regarding ongoing issues with local school bank reconciliations.

4.        Oversee training and support concerning policies and procedures related to the Financial Operations Department.
a.        Manage the training of local school and central office personnel on district accounting policies and procedures.
b.        Assist local school and central office personnel with daily financial tasks to ensure that proper procedures are being followed.
c.        Communicate bookkeeper concerns to principals as needed.  

5.        Manage the financial analysis of local school revenue and expenses.
a.        Review transactions and reports on local school and local budget accounts.
b.        Assist in preparation of year-end reports on all local school accounts for state reporting and external financial audit.
c.        Monitor local school fund reporting and assist schools when financial problems arise.
d.        Work with various offices to ensure proper use of funds for review during Results-Based Evaluation System (RBES) evaluations of the local school principals.

6.        Manage support of travel and expense reimbursement program.
a.        Oversee the daily operations of the travel and expense program.
b.        Process the weekly expense run in the absence of the Coordinator of Financial Support.
c.        Oversee training regarding district travel procedures.
d.        Review policies and procedures related to travel and expense and recommend changes or additions.
e.        Manage the training of local school and central office personnel on travel policies and procedures.

7.        Manage maintenance of vendor file via PeopleSoft and School Funds Online (SFO) accounting systems.
a.        Review and approve vendors as submitted by other departments as needed.
b.        Update ACH vendor banking and remit email address as submitted and reviewed by Accounts Payable and Director of Financial Operations.
c.        Monitor the vendor maintenance process and make recommendations for improvements.
d.        Process annual vendor maintenance to inactivate unused vendors.
e.        Ensure that PeopleSoft and SFO vendor files remain in sync.  

8.        Ensure adherence to accounting policies and procedures.
a.        Ensure that the district accounting policies and procedures are clear and that state or federal guidelines are communicated properly.
b.        Maintain an ongoing review of local school and central office accounting procedures and make recommendations for changes or additions.

9.        Perform other duties as assigned.              

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.