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Human Resources Assist - Employee Clearance - Human Resources Systems Jobs in Suwanee, GA

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Human Resources Assist - Employee Clearance - Human Resources Systems

Gwinnett Daily Post

License and Certification Qualifications: Current professional HR certification issued by HRCI (PHR or SPHR) or SHRM (SHRM-CP or SHRM-SCP) preferred.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Three years in an office/clerical environment required. Experience in a human resources or related environment preferred.

Skills Qualifications: Ability to communicate with others in an effective and tactful manner; ability to exercise independent judgment, troubleshoot, and solve problems; accurate filing skills; strong computer data entry skills; ability to maintain detailed and accurate records; strong organizational skills and the ability to multitask in a high-volume processing environment; ability to work well under pressure; ability to work as part of a team; flexibility and adaptability to change; ability to maintain a high level of professionalism and confidentiality; ability to represent Gwinnett County Public Schools in a positive and professional manner; strong computer skills with a working knowledge of Microsoft Office required; and knowledge of PeopleSoft preferred.

Primary Responsibilities: Provide assistance in the organization, coordination, and implementation of employee clearance processes, including processing fingerprint checks for district employees, and issuing and administering employee photo identification cards for central office and school-based staff.

1. Perform fingerprinting and administer background check process for all district employees and for approved vendor-supplied employees.
a. Capture employee’s fingerprints using the LiveScan machine in an efficient and courteous manner, including substitutes, temporary employees, and contingent workers.
b Enter, update, and maintain fingerprint information in the PeopleSoft HRIS.
c. Work with LiveScan vendor and GCPS technology staff to resolve technical issues.
d. Communicate Criminal History Record Information (CHRI) to appropriate human resources personnel for further action/investigation in a timely and confidential manner.
e. Assist the Coordinator with the planning and running of the NEO (New Employee On-Boarding) process.

2. Create employee photo identification cards for all district employees and administer security for central office badges.
a. Capture employee’s photo and create their employee identification badge in an efficient and courteous manner.
b. Work with GCPS technology staff to resolve technical issues with badge printers or ID badge software.
c. Ensure the fingerprinting office is stocked with photo identification cards and related supplies for school-based and central-office-based badges.
d. Administer security for central office badges ensuring that employees are granted appropriate ISC access based on position type and level.
e. Run weekly reports to ensure that J. Alvin Wilbanks Instructional Support Center (ISC) badges are inactivated upon an employee’s termination from GCPS or transfer to a different school/location.

3. Create training tracking badges for Leadership Development.
a. Create badges for all leadership staff including administrative interns, assistant principals, principals, and central office leadership.
b. Work with Leadership Development on badge administration for training tracking purposes.

4. Assist with reporting the Extension of Employment category for the monthly Board report.
a. Submit manual additions to the necessary parties in a timely manner.
b. Submit report to supervisor for review prior to the monthly agenda review.

5. Assist with the annual criminal background check process for all existing employees through which 20% of the employee population completes the criminal background check process each year.
a. Prepare documentation needed for initiating the criminal background check process.
b. Assist with tracking receipt of GCIC forms, and compiling the necessary reports for completing the criminal background check process.

6. Provide support to the Compensation Administration and Substitute Management areas, as needed, through the processing of PeopleSoft transactions and substitute applications, helping to secure substitutes, and
assistance with special projects and/or initiatives.

7. Provide world-class customer service for all employee clearance related issues.

8. Perform other duties as assigned.

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Jul 08, 2021. Gwinnett County Public Schools Jobs from Gwinnett Daily Post

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