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Procurement Coordinator - Purchasing Office Jobs in Suwanee, GA

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Procurement Coordinator - Purchasing Office

Gwinnett Daily Post

License and Certification Qualifications: National Institute of Governmental Purchasing (NIGP-CPP), Certified Public Procurement Officer or Buyer (CPPO, CPPB), or Institute of Supply Management (Certified Professional in Supply Management (CPSM or CPM) certification required.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Five years of buying, purchasing, or administrative office experience utilizing automated procurement software, such as PeopleSoft/Oracle or a related system required.

Skills Qualifications: Ability to develop, write, negotiate, execute, and manage procurements of moderate to high value, risk and complexity in accordance with policies and procedures. Ability to analyze processes and systems with proficient technical and purchasing knowledge; ability to assist in purchasing database design, development, and management; ability to resolve purchasing database related problems with minimal supervision; ability to create and maintain complex spreadsheets; ability to operate other business computer software products for procurement processes; ability to communicate with internal and external customers; excellent interpersonal and human relations skills; strong organizational skills and the ability to multitask; ability to teach procurement processes and procedures; and strong computer skills with a working knowledge of Microsoft Office applications.

Primary Responsibilities: Coordinate the operations of procuring defined commodities and services for the district in accordance with the purchasing policy, procedures, processes, local, state, federal laws, and procurement best practices.

1. Coordinatereviews for all solicitations produced within the Purchasing and PropertyManagement Department.
a. Research, analyze, and develops viable bid specifications forengineering services, construction, defined equipment, supplies, materials,and services.
b. Collect, review, and revise existing specifications; prepare solicitationsfor commodities and services in conjunction with requesting departmentsin accordance with all applicable federal, state, and local laws, policiesand procedures.
c. Distribute bids and proposals using the bid management software platform.
d. Upload all GCPS solicitations to the Georgia Procurement Registry website.
e. Review and make recommendations regarding product and/or professionalservices selections.
f. Supervise assigned procurement staff

2. Manage the maintenance of all solicitationsproduced within the Purchasing and Property Management Department.
a. Research vendors, suppliers, and market conditions and participate intechnical and operational-related meetings as needed.
b. Conduct pre-bid, pre-proposal conferences, and site visits.
c. Prepare and maintain accurate records and documentation on all solicitations,responses, purchases, contracts, correspondence, and related follow-up.
d. Perform contract administration, including liaison between suppliersand departments, compliance with contract terms and conditions, negotiationof contract amendments, extensions, change orders and vendor performance.
e. Evaluate supplier performance and contract compliance.
f. Answer questions from vendors and suppliers regarding GCPS purchasingpolicies and procedures, procurement laws, and other issues.

3. Develop and supervise the competitive solicitationprocess from inception to completion.
a. Analyze and evaluate bids and proposals results.
b. Develop bid tabulations and evaluation committee cumulative scores andmakes award recommendations following the purchasing policy and procedures,local, state, and federal procurement rules and regulations.
c. Coordinate and supervise activities of evaluation committees.
d. Negotiate with vendors, suppliers, consultants and contractors regardingspecifications, scope of work, prices, terms, and conditions.
e. Responsible for preparing all documents needed for agenda items goingto the Board.
f. Responsible for preparing all documents needed for open records requests.

4. Responsible for ensuring specifications areup-to-date and prepares new solicitation for expiring annual contractsin collaboration with all Departments.
a. Collect data related to the solicitations/contracts and key departmentalperformance indicators.
b. Track and disseminate data related to solicitations/contracts and KeyPerformance Indicators (KPIs) using system queries, spreadsheets, and othersystem sources.
c. Analyze current procurement activities and recommend improvements throughmore efficient procurement methods, e-procurement, quantity discounts,standardization, value analysis or cooperative purchasing.

5. Develop and implement purchasing seminarsfor external groups related to GCPS Purchasing.
a. Develop and instruct ongoing "How to do Business" classesfor external customer initiatives.
b. Develop and implement outreach program for Small and Disadvantaged business.
c. Maintain GCPS Purchasing website with current documentation and events.

6. Oversee PeopleSoft and the bid managementplatform process.
a. Work closely with the bid management platform company to keep up withchanges and software improvements.
b. Develop and instruct training internal and external customers on theuse of our bid management platform.
c. Prepare and maintain Bonfire training materials, including user manual,job aids and associated forms.
d. Manage daily sourcing of requisition to purchase orders.
e. Manage Catalog/Item maintenance related to PeopleSoft e-procurement.

7. Perform other duties as assigned.

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Nov 22, 2022. Gwinnett County Public Schools Jobs from GA Job Source

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