Administrative Assistant I - Leadership and Staff Development, Gwinnett County Public Schools, Suwanee, GA

Gwinnett Daily Post

License and Certification Qualifications: None required.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Three years secretarial/administrative or equivalent acceptable experience required.

Skills Qualifications: Demonstrated skills in oral and written communication; demonstrated skills in organization and problem solving, with the ability to exercise independent judgment, troubleshoot, and solve basic problems; demonstrated knowledge and skills with computer software, particularly Microsoft Office, Lotus Notes, and PeopleSoft; ability to prepare reports, draft professional business correspondence, and process transactions as directed; ability to respond to inquiries and requests from internal and external customers; ability to analyze existing processes and identify areas for improvement; ability to act as a representative of Gwinnett County Public Schools; and ability to work across functional boundaries and interact with employees at all levels of the organization.

Primary Responsibilities: Provide administrative support to the Executive Director of Leadership Development and assist with functions and activities associated within the department.

1. Perform department administrative duties.
a. Manage concurrent tasks effectively and ensure that priorities are completed by the deadline.
b. Arrange meeting details, develop minutes, and prepare correspondence in a timely fashion.
c. Monitor materials produced to ensure accuracy, timeliness, and conformity to system standards.
d. Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, place orders for supplies, and verify receipts and records of supplies.

2. Assist the Executive Director of Leadership Development to ensure successful departmental operations.
a. Align administrative priorities with those of supervisor.
b. Maintain an accurate schedule of supervisor’s meetings/appointments and ensure supervisor is informed of upcoming schedule.
c. Arrange, coordinate, and schedule time and calendar.
d. Handle routine matters while supervisor is out of the office and delegate matters appropriately.
e. Receive and sort incoming mail for supervisor.

3. Provide support to the department by identifying, developing, and streamlining areas for process improvement and service delivery.
a. Conduct appropriate research and collaborate with staff to design, develop, implement, and evaluate new initiatives.
b. Assist in preparation and facilitation of meetings and events.

4. Communicate with all parties in a businesslike, courteous, and efficient manner.
a. Represent the division professionally in all aspects of communication.
b. Help cultivate a responsive and customer-centered climate.
c. Seek ways to be responsive to the needs of staff.
d. Handle internal and external customers graciously and effectively.
e. Direct inquires to the appropriate division personnel as needed.
f. Route incoming and outgoing correspondence accurately.

5. Assist with new projects as assigned.

6. Perform other duties as assigned.

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. Employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. Employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.